Personal Information Protection Policy

Personal Information Protection Policy

The Japanese Nursing Association (JNA) was established as a professional organization for qualified public health nurses, midwives, clinical nurses, and assistant nurses in 1946, and is a national organization that is active in linking the individual nursing associations of Japan's 47 prefectures as corporate members. With the aim of "providing better nursing", JNA is engaged in conducting activities and proposing policies that are designed to help improve nursing standards in Japan and enhance services in the areas of public health, medical care and social welfare. To properly implement the protection of personal information, which is a social responsibility, we present JNA's policy concerning the protection of personal information below.

Personal information

JNA defines personal information as follows.

Personal information means information concerning an individual that can identify a particular individual, and includes a person's name, address, telephone number, e-mail address, date of birth, or other information. In this case, an individual indicates the following persons.

  • Association members and Nurse Center users (persons registered with NCCS)
  • Persons registered as specialist nurses, certified nurses and certified nursing administrators
  • Partners and participants of JNA projects (lecturers, committee members, and students, etc.)
  • Officers and employees and loaned staff of JNA

Acquisition and use of personal information

JNA obtains personal information to promote its business operations and uses it only within the scope of the purpose of use that it notified when obtaining this information. It does not use this information for any other purpose.

Appropriate management of personal information

JNA has established a personal information protection management system and adopted necessary and appropriate measures to prevent information leakage, loss, or damage and to ensure other forms of safety management. It appropriately manages personal information and carries out corrections and takes precautions.

Compliance with relevant laws and ordinances concerning personal information protection

JNA complies with relevant laws and ordinances, such as the Personal Information Protection Law, as well as guidelines and other standards prescribed by the national government.

Outsourcing of personal information

JNA sometimes entrusts personal information to external parties. When it outsources personal information, it selects entrusted parties that have prepared safety management standards and handle information appropriately, concludes contracts, and entrusts the information to ensure that the entrusted parties also handle the information safely.

Disclosure, correction or deletion of personal information

When JNA is asked by the person himself/herself (the principal) or their agent to disclose, correct, or delete personal information, it does so without delay after confirming such a request with the principal. JNA never discloses personal information to a third party without obtaining the approval of the principal.

Maintenance and improvement of personal information protection

To ensure that personal information is handled appropriately, JNA continually provides education to its officers and employees as well as regularly reviewing and continually improving its personal information protection management system.

Complaints and consultation

As regards complaints and consultation concerning JNA's personal information protection system, JNA has established a consultation service that responds to complaints and provides advice. Contact details are provided below.

Date of establishment: April 1, 2005
Date of amendment: April 1, 2011

Toshiko Fukui, President
Japanese Nursing Association

Inquiries:

Personal Information Protection Consultation Service, Japanese Nursing Association
Direct phone no.: 03-5778-8845

 

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